Parent volunteers are critical for a successful summer swim season. Every swim family is expected to volunteer in some way at least three times during the season, but please consider doing something for every meet. There are many jobs to choose from and everyone should be able to find something that works for their schedule and family.

If you have questions about volunteering please reach out to the Volunteer Coordinators (Bridget & Danna) at [email protected].

Note: * = some training required, ** = a lot of training required

During meets

Jobs working directly with the kids:

Swimmer check-in: checks swimmer in and alerts head coach if swimmer did not report

Age group bullpens: help kids get to the deck on time for their event

Bouncer: maintain order by the bullpen

Bullpen coordinator: lines kids up and send them to starting blocks

Clerk of course: final check of kid’s placement behind starting blocks

Timing jobs:

Finish judge: determines finishing order of the race*

Finish judge recorder: transcribes the official order of finish onto the judges form

Head timer: stops and resets watch after every event

Timers: time and record events in a specific lane

Runner: transfers forms from finish judges to computer operator. Collects completed sheets from timers and takes to computer operator.

Computer jobs:

Run the computer system that manages the meet. **

Assist the person who runs the computers by verifying finish judge reports with timer’s sheets.

Hospitality-related jobs:

Concession workers and grillers: grill food and sell food at the concession stand

Hospitality: bring snacks and drinks to volunteers

Other:

Bring in items to sell at concession stand (baked good etc)

Event pole coordinator: holds pole with event number

Announce events: keep swimmers and parents informed about what event is coming up*

Parking lot manager: helps direct drop offs and helps with safe use of parking lot

Ribbon puller: check with ribbon puller from other team at meet to arrange ribbons

Volunteer table: help parent volunteers sign-in, fill in gaps if jobs unfilled*

Before meets

Set up for meet: Make sure copies are made (heat sheets, judges forms, timers forms)

Pick up food for concession stand 

After meets

Clean up after meet

Donut parent: order, pay and pick up Krispy Kremes (will be reimbursed) and bring to Wednesday practice

Ribbons: the day after the meet, attach stickers to ribbons and file them in swimmer’s envelope

Bulletin Board photos: take photos of swimmers day after meets for bulletin board, swimmer recognition *

Parent volunteers help the season run smoothly. More information about these jobs is on the website, there are mentors available and any swim committee member can answer questions. 

2026 Volunteer Roles